Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The video includes an introduction of the instructor (with a live recording of the instructor), main technical content, and summary/conclusion.
  • 2-8 keywords have been selected from the IEEE PELS Educational Videos keyword list which will be entered in the upcoming metadata section of this submission process.
  • Video has a resolution of 1920 x 1080 at 30 FPS, is in MP4 format, and does not exceed 512 MB.
  • The video’s purpose is not commercial in nature.
  • Video length does not exceed 18 minutes.

Author Guidelines

Guidelines for Creating Videos

  • How to organize:
    • Instructor Introduction: The instructor should give their name and affiliation/background, if relevant. The instructor must be visible for this segment.
    • Scope & Background: Briefly give the scope of the video and any background the viewer may need to fully understand the video. (optional)
    • Body: Deliver content with a focus on teaching, which may include step-by-step explanations, drawings, mathematical derivation, detailed explanations, etc.
    • Summary: Summarize the main points and takeaways from the video.
  • Language:
    • Use simple and easy-to-understand language. Avoid using long sentences and jargon. Clearly define any new terminology used in the video.
    • Speak clearly. Maintain a good speech pace. Avoid speaking at a pace that is either too fast or too slow. Pause at key points.
  • Video Recording:
    • Use a good camera and microphone. Many camera phones have sufficient video quality, but a microphone may be necessary for clear audio.
    • Select a non-distracting background and check the camera’s focus.
    • Use visuals freely. Insert slides or images into the video when appropriate. Keep the inserted images simple. Text and complicated images can be distracting and will be hard to read on mobile devices. Do not entirely rely on slides to convey your message, rather use them to complement your spoken oration.
    • If recording video with slides, ensure that your video does not cover up content in your slides, and check that the pointer is easy to follow when referring to content in the sides.
    • Video editing software: Adobe Premiere Pro, Camtasia, iMovie. Other video engaging tools for animation (open source):
      • Pencil (https://www.pencil2d.org/)
      • Synfig Studios (https://www.synfig.org/)
      • Stykz (http://www.stykz.net/)
      • Blender (https://www.blender.org/)
      • Daze (http://www.daz3d.com/technology)

A visual walk-through of the submission system is attached here for the author's convenience. 

Full-Length Video Submission and Review Process

Author(s) submit a full-length edited video that can be directly reviewed. The submission form will also require the video title, author name(s), and credits for all roles in producing the video (filming, editing, etc.). For initial review, the video can be submitted either as a video link (e.g. YouTube) or uploaded as an accepted file format in the submission form. The video will be reviewed for technical content and format by experts in the field and committee members. After review, the video may be rejectedpreliminarily accepted with required changes, or accepted as it is. Feedback will also be provided about specific issues or concerns that need to be addressed. Then, the author(s) must revise and resubmit the video until it can be accepted as is.

Please click here to access the IEEE PELS Educational Videos Keywords list that you need to enter during the submission process.

Complete Video Storyboard

Author(s) submit a complete storyboard or outline with associated visuals for the video. The provided storyboard/outline must clearly lay out the full video concept; segments of ideas or video concepts that are not fully formed will not be accepted. This option is made available to provide feedback to the author(s) earlier in the video-making process. The submission form will require the video title, author name(s), and all files needed for the storyboard/outline. The video storyboard/outline will be reviewed for technical content and format by experts in the field and committee members. After review, the video may be rejected or encouraged for further development. If the video is encouraged for further development, feedback will also be provided about specific issues or concerns that need to be addressed and suggestions on developing the video. Then, the author(s) must develop the video and submit it as a Full-Length Video Submission, which then follows its own review process until it is accepted as is.

Please click here to access the IEEE PELS Educational Videos Keywords list that you need to enter during the submission process.

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